As a professional translator, I meticulously follow security and confidentiality best practices. Here, you will find a list of measures I apply to every project I receive:
Content protection: I take the necessary measures to prevent confidential project files and translated content from being accessed by unauthorized parties.
Assumption of confidentiality: My assumption is that work-related files, content and communications are to remain strictly confidential. I never discuss confidential project content with unauthorized parties, friends, relatives, colleagues or others.
No subcontracting: I do not outsource my projects to other translators. I may refer clients to professional translator colleagues or, for large projects, offer to lead a team of trusted freelance partners, but never without client authorization.
No unauthorized sample sharing: I only share French translation samples from completed translations for clients who gave me their written permission.
No ownership claims: I am willing to agree that completed French translations are the property of the client, and waive any personal rights thereof.
No external translation memories: I agree not to use translation memories or machine translation systems that contain translated data, or that have been trained with bilingual data from other clients.
Translation memory and glossary deletion: I am willing to destroy any translation memories and bilingual glossaries created specifically for a given project, upon request.
No cloud/external services.: I am willing to agree not to use any cloud/online-based translation tools, optical character recognition (OCR) software or other such services for translators that involve disclosure of content to third-party systems.
No translation memory sharing: I will never share a given client’s translation memory or translated data with other professionals and third parties.
Reference material confidentiality: I do not share reference materials and would not use them on other client’s translation projects.
Non-disclosure of localization processes, rates: I never discuss my clients’ processes, employee data, tools, rates of payment, or other such information.
Data deletion: I delete project files upon completion of translation, and am willing to do so at anytime upon request.
No paper copies: I do not create paper copies of received or translated works. I also agree to return or shred any physical materials received for a project upon request
Encrypted file storage: I store project files (original and translated) only in encrypted form for extra security.
Encrypted file transfer: I understand how to, and am willing to agree to send and receive project files in encrypted format.
Dedicated project folder: I always keep separate file folders for separate clients.
Backup: I make sure to keep backups of my translations while work is underway.
Archiving: I am willing to keep copies of source/translated files after completion of work, upon request.
No public spaces: I work exclusively from home on secure, wired network.
Dedicated computer: I have a dedicated computer for translation work.
Locked computer: My work computer is password protected.
Sole user: I am the only person who uses my computer.
Antivirus: My computer has up-to-date, licensed antivirus software to avoid file theft and data tempering.
OS updates: Updates to my operating system are auto-installed.
Anti-ransomware: I have an up-to-date, licensed anti-ramsomware program to protect source and translated documents.
Private screen: My computer’s screen is not visible through a window.
RAID: My hard drives use redundant RAID to prevent loss of data.
No pirating: I do not use pirated software.
Firewall: My home office’s network is protected by a firewall.
No outside WiFi: I do not use WiFi connections for translation work. All communications are done on a wired network.
VPN: I understand how to, and am willing to agree to, use an encrypted VPN for translation-related tasks.
Secure record-keeping: My translation customer list, invoices, receipts, written communications and similar records are kept securely.
Conflict of interest: If I experience a conflict of interest during my professional work or recognize the possibility of that perception, I will immediately discuss that with my client.
Non-disclosure agreement : I can provide my own NDA/security policy regarding my French translation services for clients who do not have one but wish to.
Security specialist: I have been trained in the data security field. I apply those exact principles to my translation services.